> ## Documentation Index
> Fetch the complete documentation index at: https://docs.centipidbilling.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Expenses

> Record and maintain operational expenses for reporting.

# Record money out

Open **Billing → Expenses** to track operational costs alongside revenue analytics.

## Fields

* **Type:** required, maximum 60 characters.
* **Amount:** required, numeric, zero or greater.
* **Description:** optional, maximum 2,000 characters.
* **Receipt:** optional reference, maximum 120 characters.
* **Payment method:** optional, maximum 60 characters.

## Create an expense

1. Choose **Record an expense**.
2. Use a consistent type/category suitable for reporting.
3. Enter the amount in the account currency.
4. Add a useful description, receipt/reference, and payment method.
5. Save and verify it appears in the list and analytics period.

An expense record is not a file-attachment store or full accounting journal. Retain supporting invoices/receipts in the organization's approved system and use the reference field to connect them.

## Correct or delete

Edit factual errors promptly. Delete only duplicate/invalid entries and preserve any required audit or accounting record outside this workspace. If a correction changes a closed reporting period, notify the person responsible for reconciliation.

## Reporting hygiene

Use a controlled set of expense types, consistent currency assumptions, real transaction dates, and unique receipt references. Large swings in payments-versus-expenses analytics should be reconciled against underlying records before business decisions.